In the world of records and information management, finding a secure and controlled environment for your documents or media can be an expensive prospect. Controlling costs associated with long-term or on-rotation service is a major goal in certain situations. Here are the top five reasons (or job descriptions) that may determine your need for vault storage:
1) You have paper records that you are required to keep forever.
Some documents have such high historical or documentation value that you may need to keep them forever. From corporate tax returns to actual historic documents, it is ideal that any paper document that needs to be kept forever reside in a climate-controlled and secured vault.
2) You are a datacenter or IT manager in charge of backup tape rotation.
Tape rotations can be a high-cost requirement for data centers as they require multiple services for which records management companies charge fees. Pickup and drop-off services, re-shelving, delivery and receiving fees and sometimes rush fees all become part of the
3) You are a prosecuting or defense attorney with DNA evidence to keep.
DNA evidence, considered crucial to proving guilt or innocence in many court cases, requires special security in storage handling and would best be suited to a highly-secured vault.
4) You are a healthcare provider with x-ray films.
All types of media degrade over time if exposed to extremes of heat or cold or wide swings in humidity. X-rays provide historically significant medical data and generally could be kept as long as 50 years.
5) You are the creator of important Software Source Code.
Planning for fulfilling a 50-year contractual commitment is daunting and some companies charge astronomical rates to store source code, just because they know they can. Storr Records Management provides temperature and humidity controlled vault storage with high security and friendly staff.